Timeline Meeting
The timeline meeting takes all the plans, vendor arraignments, and final To Do’s and put it in 1 document (usually 8 to 10 pages long). To prepare please email the following at least 2 business day before our timeline meeting:
The agenda for the meeting is as follows:
The meeting will last about 3 hours. Plan to eat before and schedule at least 3.5 hours so that you do not have to rush out to your next meeting.
The participants for this should include both engaged parties and key family members (if they are needed). Typically, friends, aunts, or other vendors are not needed for this meeting. Email or call to discuss if there is someone specific that you’d like to have there and we can decide together what part of the meeting is best for them to join.
This meeting should be in person unless you out planning from outside of Des Moines. We do not use Zoom for this meeting as there is much typing/note taking. Meeting address: 315 E. 5th St. Des Moines, Iowa 50309 - 2nd floor.
Thank you!
- Your photo schedule: This is the backbone of the timeline. If you have three hours of pre-ceremony photos then we need to make sure that those are completed at least 45 minutes for the ceremony begins and that hair and make-up starts early enough to get completed before photos must start. This schedule is provided by your photographer.
- Your hair and make-up schedule: When making your appointments for hair and make-up for you and your bridal party it’s best to find a salon that can accommodate almost everyone at the same time for hair and make-up. If you are having artists come to your hotel room then it'll be important that they bring enough staff that while one person is getting her done the other person can get make up done and then switch, a Round Robin setup. For most size wedding parties this would be at least 2 hair and 2 make up people.
- Timeline Worksheet: Please complete the timeline worksheet in the link here: LINK
- All vendor agreements (you can bring these to the meeting or scan and email them if you prefer)
- All notes, inspiration photos (or email them before the meeting), sample save the date, invites, etc.
- Note: Please make sure to eat before the timeline meeting as this meeting will last between 2 to 3 hours. We are not able to host this meeting on Saturday or Sunday. Meetings should be scheduled Monday through Thursday or Friday case by case depending on already booked events.
The agenda for the meeting is as follows:
- Updates: What key updates have happened since we last met?
- Setting the Final walkthrough Meeting Date: Setting the final walkthrough meeting. It’s usually done on Monday or Tuesday the week of the wedding.
- Creating the Timeline and Final To Do’s: We will discuss Thursday, Friday, Saturday, and Sunday and identify the flow of those 4 days and final To Do’s.
- Ceremony: We will discuss how people will be standing at the ceremony, how they will enter, how they will leave and all the music involved.
The meeting will last about 3 hours. Plan to eat before and schedule at least 3.5 hours so that you do not have to rush out to your next meeting.
The participants for this should include both engaged parties and key family members (if they are needed). Typically, friends, aunts, or other vendors are not needed for this meeting. Email or call to discuss if there is someone specific that you’d like to have there and we can decide together what part of the meeting is best for them to join.
This meeting should be in person unless you out planning from outside of Des Moines. We do not use Zoom for this meeting as there is much typing/note taking. Meeting address: 315 E. 5th St. Des Moines, Iowa 50309 - 2nd floor.
Thank you!