Agenda - 1/4/21 at 5:30pm
Meeting time: About 20 to 30 minutes
Agenda:
Agenda:
- Intros - Out of Box Background
- Design - Discuss overall look & feel of the ceremony & reception - discuss our design process
- Planning Needs - Discuss planning needs - go through the package details (see below) - package pricing will be provided after the call once we have a full understanding of you need as this affects the package cost
- Q & A
Proposed Package: Pre-planning
Pre-planning Package
All aspects of your wedding will be handled with the utmost care so that your special day is enjoyable. So, sit back, relax, enjoy your day, and leave the work and worries to Out of Box Weddings!
Pre-Wedding Activities
Your Timeline is the blueprint for your reception!
Preparing for your special day:
Our pre-work package includes: creating the timeline, confirming all vendors, diagram creation, timeline review, final walk-though, & rehearsal coordination.
Meetings & Pre-Work Included:
• Timeline Meeting: Out of Box to work with you to make sure you are prepared with contracts and other key information from your vendors so that you are prepared to have the Timeline meeting. This meeting lasts two to three hours and will focus on the creation of the detailed list of duties and contract obligations from your vendors. You will receive a list of what to do to prepare for your timeline meeting. Also, you will receive a final walk-though at the venue with the timeline, the caterer, and any other key vendors.
- After the first draft is approved, Out of Box will confirm all details and information with the wedding vendors involved and any changes of wedding plans and details will be updated on the timeline immediately.
- We will assist to develop the wedding day itinerary for the wedding party and family and help create an email or letter to give them the rundown of obligations and times
Additional in-person meetings are $100 per meeting (2-hour meetings). Please let us know if you’d like to arrange for more meetings.
• Other: Out of Box offers a full list of additional services such as vendor referrals, diagram creation, invitation, program, and menu design, décor rentals, and staffing as needed. Please contact us for a quote at 515-710-6658 or [email protected]
Rates: Rates will be provided after our meeting - once we have a better idea of what planning work you'll need
All aspects of your wedding will be handled with the utmost care so that your special day is enjoyable. So, sit back, relax, enjoy your day, and leave the work and worries to Out of Box Weddings!
Pre-Wedding Activities
Your Timeline is the blueprint for your reception!
Preparing for your special day:
Our pre-work package includes: creating the timeline, confirming all vendors, diagram creation, timeline review, final walk-though, & rehearsal coordination.
Meetings & Pre-Work Included:
- Vendor referrals and help find a venue
- Design and Décor Timeline Creation Meeting
- Timeline Meeting (once all vendors are hired)
- Timeline Review Meeting (1 month before)
- Guidance: Emails, phone calls, vendor suggestions, contract review, etiquette, and general advice – Included
- Add on Meetings: Other in-person meetings leading up to the wedding is calculated at $100 per meeting as you need them. Meetings are usually about 2 hours.
• Timeline Meeting: Out of Box to work with you to make sure you are prepared with contracts and other key information from your vendors so that you are prepared to have the Timeline meeting. This meeting lasts two to three hours and will focus on the creation of the detailed list of duties and contract obligations from your vendors. You will receive a list of what to do to prepare for your timeline meeting. Also, you will receive a final walk-though at the venue with the timeline, the caterer, and any other key vendors.
- After the first draft is approved, Out of Box will confirm all details and information with the wedding vendors involved and any changes of wedding plans and details will be updated on the timeline immediately.
- We will assist to develop the wedding day itinerary for the wedding party and family and help create an email or letter to give them the rundown of obligations and times
Additional in-person meetings are $100 per meeting (2-hour meetings). Please let us know if you’d like to arrange for more meetings.
• Other: Out of Box offers a full list of additional services such as vendor referrals, diagram creation, invitation, program, and menu design, décor rentals, and staffing as needed. Please contact us for a quote at 515-710-6658 or [email protected]
Rates: Rates will be provided after our meeting - once we have a better idea of what planning work you'll need
Optional add -on: Day of Coordination:
Wedding Day Activities
You worry about your vows and let Out of Box Weddings worry about everything else!
The Team:
Lead Coordinator
Assistant Coordinator
8 hours:
It’s a team effort and no one coordinator can be in two places at once. Because of this, we do have the following staffing requirements. For weddings with a ceremony. An average day of wedding needs are usually 8-10 hours, and we will always ask permission before staying longer.
Details:
Out of Box can coordinate the ceremony and will attend the rehearsal (hourly rate applies)
• Our Coordinators will assist with all wedding day activities and manage the timeline.
• Assist the couple and the and bridal party
• Provide wedding day emergency kit
• Coordinate with wedding day vendors and assist, if needed
• Distribute payments to vendors
• Organize and setup any photos, meal placecards, bridal portrait, goblets, cake cutting items, guest book, and pen at ceremony and/or reception
• Deliver drinks, food, and snack trays to bridal party prior to event (cost of items to be incurred by client)
• Distribute (and pin) wedding flowers
• Bustle wedding gown (must meet ahead of time to be shown)
• Oversee venue decor to ensure that setting is laid out in keeping with couple's wishes
• Follow through during ceremony and reception to ensure that timeline is followed according to plan
• Coordinate all reception activities
• Troubleshoot when needed
• Transport Gifts and Cards to a designated spot (mileage may apply)
• Transport needed items from ceremony to reception. Flowers to be transported by Florist.
• An average day of wedding needs are usually 8-10 hours, and we will always ask permission before staying longer.
*Note: Holidays add $500 (NYE, Christmas, and Thanksgiving). Additional labor for transferring chairs, moving rented items, extensive decorating, bartending, serving, and any other labor beyond coordination will be billed based on an hourly rate depending on the task. Please email for a quote on labor.
As wedding coordinators our focuses is to manage vendors, 'drive' the timeline, trouble shoot, and be personal attendants for you and the whole wedding party so we aren't able to provide extensive setup/take down labor for major flipping or large rental pieces (we do take care of the small items). The rental company will take care of all this. We will have 4 key teams of staff (rental team, floral team, main catering team, and coordination team) Out of Box will manage them all per your wishes, and the 4 groups will 'make it happen'. The overall Timeline will include all their duties in detail so that it's managed efficiently.
You worry about your vows and let Out of Box Weddings worry about everything else!
The Team:
Lead Coordinator
Assistant Coordinator
8 hours:
It’s a team effort and no one coordinator can be in two places at once. Because of this, we do have the following staffing requirements. For weddings with a ceremony. An average day of wedding needs are usually 8-10 hours, and we will always ask permission before staying longer.
Details:
Out of Box can coordinate the ceremony and will attend the rehearsal (hourly rate applies)
• Our Coordinators will assist with all wedding day activities and manage the timeline.
• Assist the couple and the and bridal party
• Provide wedding day emergency kit
• Coordinate with wedding day vendors and assist, if needed
• Distribute payments to vendors
• Organize and setup any photos, meal placecards, bridal portrait, goblets, cake cutting items, guest book, and pen at ceremony and/or reception
• Deliver drinks, food, and snack trays to bridal party prior to event (cost of items to be incurred by client)
• Distribute (and pin) wedding flowers
• Bustle wedding gown (must meet ahead of time to be shown)
• Oversee venue decor to ensure that setting is laid out in keeping with couple's wishes
• Follow through during ceremony and reception to ensure that timeline is followed according to plan
• Coordinate all reception activities
• Troubleshoot when needed
• Transport Gifts and Cards to a designated spot (mileage may apply)
• Transport needed items from ceremony to reception. Flowers to be transported by Florist.
• An average day of wedding needs are usually 8-10 hours, and we will always ask permission before staying longer.
*Note: Holidays add $500 (NYE, Christmas, and Thanksgiving). Additional labor for transferring chairs, moving rented items, extensive decorating, bartending, serving, and any other labor beyond coordination will be billed based on an hourly rate depending on the task. Please email for a quote on labor.
As wedding coordinators our focuses is to manage vendors, 'drive' the timeline, trouble shoot, and be personal attendants for you and the whole wedding party so we aren't able to provide extensive setup/take down labor for major flipping or large rental pieces (we do take care of the small items). The rental company will take care of all this. We will have 4 key teams of staff (rental team, floral team, main catering team, and coordination team) Out of Box will manage them all per your wishes, and the 4 groups will 'make it happen'. The overall Timeline will include all their duties in detail so that it's managed efficiently.