All Check Lists - please save to your phone

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🍸 Bartender
Opening

• Swiffer bar
• Check bar setup, ice, plastic glass stock, garnishes (cut)
• Stock beer, wine, liquor, mixers
• Turn on and test POS / cash drawer key
• Review bar package for this event & timing
• Meet with Anthony to go over event details
• Start pre-pour – ask for help from other staff (2 to 3 people to help)

Closing

• Last call per event timeline
• Clean bar top, tools, and mats
• Restock for next event
• Secure cash drawer
• Clear out kegorator
• Take trash & recycling to designated area
• Mop bar
• Tips (do this last)
• Tip out barback 10% of all sales
• Send screenshot of POS to Anthony / send tip details / bar details – all in text

🍹 Bar Back
During event:

• Stock ice bins
• Keep water dispenser full
• Take out bar trash -though out night
• Refill beer, wine, liquor backup throughout event
• Re-stock cups, napkins, straws
• Assist bartender with running the POS/Register
• Help pour beer/wine – help with breaks

Closing

• Remove trash and recycling
• Clear all cups, cans, etc. from tables
• Help restock bar for next event
• Help put away juices / wine, ete
• Make re-stock carts for bar staff
• When caught up offer help to sweep, mop, clean main floor

🧹 Housekeeper
During event

• Check restrooms (soap, paper, trash)
• Sweep/mop high-traffic areas
• Wipe surfaces (bars, counters, railings)
• Take out trash as needed
• Help refill water or remind barback to do it
• Report issues to Facility Manager
• Dump bar cup into dump bucket

Closing

• Deep clean floors, linens, tables, surfaces
• Remove all trash and recycling
• Mop floors
• Wipe down venue surfaces
• Set space to venue needs (next event)

🏢 Facility Manager
Opening

• Unlock building & check doors
• Turn on lights, HVAC
• Make water dispenser
• Accept orders from Insta, Sams, etc.
• Check-in DJ and other vendors
• Verify event layout
• Setup buffet with all equipment
• Water in chaffers
• Check restrooms
• Address immediate issues

Closing

• Manage house keeper, bar back, bar, etc for cleaning – help as needed
• Walk full venue inspection
• Turn off lights, HVAC, sound
• Lock all doors
• Secure equipment & storage
• Text maintenance or incident notes to Anthony
• Final staff check-out

📋 Event Manager
Opening / During

• Review event timeline & BEO (food and bar order)
• Greet vendors & couple/client
• Confirm layout, décor, and flow
• Check in with bartenders & staff
• Troubleshoot early issues
• Instruct staff as needed

Closing

• Confirm event end & vendor load-out
• Oversee décor removal or storage for pickup by client
• Final client check-in
• Walk venue with Facility Manager to make sure we are set for next event
• Report notes, damages, or follow-ups